HR365

SharePoint Employee Directory Software – Employee Directory 365

Ready to transform your employee listing experience? SharePoint Employee Directory 365 offers employee directory software that fully automates the Microsoft employee directory, reduces manual work, streamlines employee identification, connects with other apps, and much more to enhance productivity. 

employee directory software

Now Employee Directory 365 App is Available on Microsoft Teams

Employee Directory Software with Seamless Integration with Microsoft 365 

Microsoft Employee Directory 365 is a game-changer in creating organizational synergy. You can find seamless integration of the employee directory that functions with Microsoft 365, particularly inside the dynamic realms of SharePoint and Teams. Through this connection, an environment is created in which the personnel directory plays a crucial role, resulting in a cohesive user experience that overcomes traditional limitations.

The appeal of this integration lies in its ability to offer a unified user experience. Whether employees are navigating through SharePoint for project management or collaborating in Teams, the employee directory seamlessly accompanies them, providing quick and convenient access to essential information. This unified approach significantly enhances overall productivity by reducing the need to switch between different platforms, thereby creating a cohesive and streamlined digital workflow.

Enhanced Search Capabilities: SharePoint Employee Directory

Employees can quickly and effectively find their peers in the directory due to its extensive search and filtering capabilities. By leveraging these features, individuals can easily discover team members using various parameters such as names, departments, skills, and even custom properties, adding a personalized touch to the search process.

This functionality proves invaluable, especially in the expansive landscapes of large organizations. Navigating through a sea of colleagues becomes a seamless endeavor, akin to uncovering precisely what is needed without the struggle often associated with such tasks. In essence, the directory’s robust search and filtering options transform the daunting task of finding the right contact or expert into a streamlined and intuitive process, ensuring that valuable time is spent on collaboration rather than navigating through the complexities of organizational structures

Interactive Organizational Visualizations:

Organizational charts are included in the SharePoint employee directory is both attractive and interactive. These dynamic charts function as a visual roadmap, providing immediate insight into the organizational structure of the company, team arrangements, and the complex network of individual reporting lines.   

 This feature becomes an essential tool that helps each team member have a thorough grasp of their role in the company and gives managers the ability to strategically plan and improve team structures. These visualizations’ interactive quality provides a level of accessibility by breaking down complex organizational dynamics into easily understood insights for improved cooperation and strategic decision-making.  

 

Live Data Harmony: Employee Directory Software

The employee directory software ensures accuracy and consistency by coordinating real-time synchronization of employee data with Microsoft 365. Any changes or updates made within Microsoft 365 will propagate instantly through the directory due to this dynamic connectivity. This synchronization technique maintains correct and up-to-date records by eliminating irregularities and ensuring smooth alignment, providing a dependable structure for managing organizational data.

Confidentiality and Security Fortification: Employee Directory 365 

With robust security features and stringent controls, SharePoint Employee Directory 365 is a privacy stronghold. Committed to protecting confidential employee data, it strictly adheres to legal and organizational guidelines integrated into the Microsoft 365 architecture. This Microsoft employee directory software keeps your workforce’s data secure within the confines of your Microsoft 365 tenant while simultaneously providing protection against unauthorized access and upholding strict compliance standards. This unbreakable barrier ensures that the invaluable information about your staff members remains safe and isn’t transferred outside of your company.

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Employee Directory 365 Plans

Standard

$4999

per month, billed yearly

Standard Plan Features

Plus

$9999

per month, billed yearly

Everything in Standard and…

Premium

$14999

per month, billed yearly

Everything in Plus and…

Enterprise

$24999

per month, billed yearly

Everything in Premium and…

For non profit organizations and govt funded educational institute pricing,

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Frequently Asked Questions

It stores the names, contact, department, location and more relevant information for employees across the enterprise. These databases can be organized by specific teams, offices, or other groupings. Employees can quickly access the directory and find the appropriate contact information for coworkers.

An organized employee directory app can benefit both the employees as well as the organization. From enhancing employee communication to improving onboarding, connecting remote teams, helping people find expertise, and assisting your HR functions, it can link and bring multiple benefits to all the departments across the enterprise.

It improves workplace communication and collaboration.

It builds better relationships at work (making your employees happier).

It helps people find expertise.

It helps your remote teams feel more connected.

It assists your HR team.

Please login as admin in this hr employee directory and go to settings icon which is near org chart on top right corner of the screen. Please look for on line presence settings -> advance settings & enable user online presence. Please note this setting will work only if SharePoint API is enabled. To enable, please check advance settings to configure API.

Go to System Settings of the app You can hide employees from the list using the employee name or employee email id in Exclude Users column or Exclude Domains column.

Note: Only the site administrator has the right to access. Incase you need assistance, please click here

Yes. Admin has to follow the instructions below: Click on the Employee icon. An employee details pop-up will appear. Click on the Upload image option to upload an image of the employee.

This is how an admin can add employee image in SharePoint employee directory app.

After installing the application, click on the Setting’s gear icon top right corner of the home page. Scroll down to the settings popup, last option you can find a dropdown list for all users called “Update User Roles & Permissions”. Just search the name of the user, and “Update Role” for them. In the dropdown menu you can select either Admin or User. if you need more assistance, please visit knowledgebase and support

Get the best out of our hr directory 365

The SharePoint Employee Directory is a feature or component within Microsoft SharePoint, a web-based collaborative platform that integrates with Microsoft Office. The Employee Directory is essentially a centralized database or repository that contains information about employees within an organization. 

SharePoint itself doesn’t have a built-in employee directory feature out of the box. However, it can be used to create one. SharePoint is a highly customizable platform, and many organizations use it to build employee directories tailored to their needs.

Organizations often create employee directories in SharePoint by leveraging SharePoint lists or libraries. They can create a custom list where each item represents an employee and includes relevant information such as name, contact details, department, job title, etc. Users can then search and filter this list to find specific employees.

Creating an employee directory in Microsoft Teams involves leveraging its capabilities to integrate with other Microsoft 365 tools, such as SharePoint and PowerApps. Below are the steps to create an employee directory within Microsoft Teams:

  1. Set up a SharePoint list for the employee directory:

    • Navigate to your SharePoint site where you want to create the employee directory.
    • Create a new list or use an existing list to store employee information. Follow similar steps as outlined in the previous answer for creating columns and defining employee details.
  2. Customize the SharePoint list (optional):

    • Customize the list columns according to the information you want to include in the employee directory.
    • You may want to include columns like Employee Name, Department, Job Title, Contact Information, etc.
  3. Configure permissions:

    • Set permissions on the SharePoint list to ensure that only authorized users can view and edit the employee directory.
  4. Create a PowerApp for the employee directory:

    • Use Microsoft PowerApps to create a custom app that will display the employee directory data from the SharePoint list.
    • PowerApps allows you to design a user-friendly interface for accessing and searching employee information.
  5. Embed the PowerApp in a Teams tab:

    • Once the PowerApp is created, you can embed it directly into a Teams tab for easy access by team members.
    • Go to the desired Teams channel or create a new one where you want to add the employee directory tab.
    • Click on the “+” icon to add a new tab and select “PowerApps” from the list of available apps.
    • Choose the PowerApp you created for the employee directory and configure the tab settings as needed.
  6. Test and refine:

    • Test the employee directory tab within Microsoft Teams to ensure that it displays the employee information correctly and functions as expected.
    • Make any necessary adjustments to the SharePoint list, PowerApp, or Teams tab based on user feedback or requirements.

By following these steps, you can create an employee directory within Microsoft Teams that provides easy access to employee information for team members. This integration leverages the capabilities of SharePoint, PowerApps, and Teams to create a seamless user experience.

Creating an employee database in SharePoint can be achieved by leveraging SharePoint lists, which provide a flexible and easy-to-use structure for storing and managing data. Follow these steps to create an employee database in SharePoint:

  1. Navigate to your SharePoint site: Access your SharePoint site where you want to create the employee database.

  2. Create a new list: Click on the “Gear” icon (Settings) in the top-right corner and select “Site contents.” Then, click on “New” and choose “List.”

  3. Choose a name for your list: Give your list a descriptive name like “Employee Database” or “Employee Directory.”

  4. Define the columns: Define the columns you want to include in your employee database. Common columns may include:

    • Employee Name
    • Employee ID
    • Department
    • Job Title
    • Contact Information (email, phone)
    • Start Date
    • Manager
    • Location
    • etc.

    To add columns, click on the “+ Add column” button and select the appropriate column type (such as Single line of text, Number, Choice, etc.). Then, provide a name for the column and configure any additional settings as needed.

  5. Customize column settings (optional): Depending on your requirements, you can customize column settings such as validation, default values, and column formatting.

  6. Add employees: Once your columns are defined, you can start adding employees to the database by clicking on the “New” button and filling in the details for each employee.

  7. Manage views (optional): SharePoint allows you to create different views to display the data in various formats. You can create views based on specific criteria (e.g., department, location) or sort/filter options.

  8. Set permissions: Determine who should have access to view and edit the employee database. SharePoint provides flexible permissions settings to control access at the list level.

  9. Additional customization (optional): Depending on your needs, you can further customize the employee database by adding features like custom forms, workflows, or integration with other systems.

  10. Test and refine: Once the employee database is set up, test it thoroughly to ensure it meets your requirements. Make any necessary adjustments based on feedback or evolving needs.

By following these steps, you can create a functional employee database in SharePoint to store and manage employee information effectively.

Yes, SharePoint allows for extensive customization of employee directories. You can customize the list columns to include specific employee details, configure views to display information in different formats, apply permissions to control access, and add additional features as needed.

Yes, SharePoint can be integrated with other systems to enhance the functionality of the employee directory. For example, you can integrate it with Microsoft Teams to provide easy access to employee information within Teams channels or with Microsoft Outlook for email and calendar integration.

Yes, SharePoint provides search functionality that allows users to search for specific employees within the directory. Users can enter search queries to find employees by name, department, job title, or other criteria defined in the directory.

Employees can access the SharePoint employee directory through a web browser by navigating to the SharePoint site where the directory is hosted. Depending on permissions settings, employees can view and search for employee information directly within the SharePoint site.

Yes, SharePoint provides search functionality that allows users to search for employees within the directory. You can configure the search settings and metadata properties to ensure that employee information is discoverable through the SharePoint search interface. Additionally, you can create custom search experiences using SharePoint search web parts and filters.

ED365

Employee Directory 365 is built on a SharePoint Framework model (SPFx) & can be deployed within SharePoint online as well as on Microsoft Teams. It stores data in lists and libraries of the SharePoint site collection where it is installed. For automation, it uses Power Automate to send email notifications, & uses graph and SharePoint APIs to pull user’s information.

*One Free Customization (upto 4 hours)

SharePoint Employee Directory Software
ED365 lsb76el0i

SharePoint Employee Directory 365 offers employee directory software that fully automates the Microsoft employee directory, reduces manual work, streamlines employee identification, connects with other apps, and much more to enhance productivity.

Price: 249.99

Price Currency: $

Operating System: Microsoft

Application Category: BusinessApplication

Editor's Rating:
4.8

Pros

  • Employee Directory 365 App is Available on Microsoft Teams
  • Employee Directory Software with Seamless Integration with Microsoft 365
  • Enhanced Search Capabilities
  • Interactive Organizational Visualizations
  • Live Data Harmony
  • Confidentiality and Security Fortification
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